As a commercial transport operator, you may be subject to inspections by the Driver and Vehicle Standards Agency (DVSA) to ensure compliance with road safety and transport regulations. Inspections can be routine or triggered by complaints, reports of non-compliance, or as a follow-up to previous issues. Being prepared and knowing how to respond is essential to protecting your operator’s licence and avoiding penalties.
What is a DVSA Inspection?
A DVSA inspection involves a thorough examination of your vehicles, documentation, and operational practices to ensure that you meet the required standards. The inspection may cover:
• Vehicle maintenance records
• Drivers’ hours and tachograph records
• Vehicle roadworthiness
• Operator licensing
• Health and safety compliance
• Working time regulations
The inspection can take place at your premises or on the roadside, and failure to comply can lead to enforcement actions such as warnings, fines, or even public inquiries before the Traffic Commissioner.
Steps to Take When Notified of a DVSA Inspection
1. Review Your Records
Ensure that all maintenance records, driver logs, and other required documentation are up to date and easily accessible. The DVSA will want to see evidence that your vehicles are regularly maintained, and drivers comply with hours of service and safety regulations.
2. Inspect Your Fleet
Conduct a thorough review of your vehicles, including routine safety checks, to ensure they are in full working order. Any defects or outstanding repairs should be addressed immediately.
3. Check Tachograph and Drivers' Hours Compliance
Make sure your drivers’ hours records are accurate and in compliance with regulations. Any discrepancies could lead to severe penalties or further investigations.
4. Engage with Your Drivers
Ensure your drivers are fully aware of the upcoming inspection and remind them of the importance of compliance with all safety and operational rules. A well-informed driver is key to smooth operations during an inspection.
5. Seek Legal Advice
If you have concerns about the inspection, or if your business has previously faced issues with the DVSA, it is wise to seek legal advice before the inspection. We can help you prepare and represent you in case of any potential enforcement action.
What Happens During the Inspection?
During the inspection, the DVSA examiner will:
• Review your operational records, including vehicle maintenance logs, drivers’ hours, and tachograph data.
• Inspect your vehicles for roadworthiness, checking for safety and compliance with legal standards.
• Ensure that you have a valid operator’s licence and that the details match your current fleet and operations.
• Provide you with a report detailing any issues identified, including potential breaches or areas of concern.
Responding to Issues Raised by the DVSA
If the DVSA identifies issues during the inspection, it’s important to act quickly:
• Minor issues: You may receive advice or a warning, with instructions to resolve the matter promptly.
• Serious issues: Serious defects or breaches can lead to enforcement action such as fixed penalties, vehicle prohibition, or referral to a Traffic Commissioner.
If a Traffic Commissioner is involved, you may face a public inquiry, which could result in suspension or revocation of your operator’s licence.
How We Can Help
We are experienced in assisting operators with DVSA inspections and dealing with enforcement actions. Our services include:
• Pre-inspection audits: We can help you prepare for a DVSA inspection by reviewing your records and procedures to ensure compliance.
• Representation at public inquiries: If you are referred to a Traffic Commissioner, we can represent you and defend your licence.
• Advice on remedial actions: We offer practical advice on how to correct issues identified during inspections, helping to minimise the risk of further action.
Contact Us
If you’ve been notified of an upcoming DVSA inspection or are facing enforcement action, contact our team today for expert legal advice and representation. We’re here to help you stay compliant and keep your operations running smoothly.
